CE Booster minutes

Date & Time: 09-11-2014 Location: CE Gymnastics Called by: Elaine Carrier

I. Attendance : E.Carrier, J.Perloff, C.Woodward, J.Groot, N.Self, M.Palmer, B.Buchholz, C.Beard, J.Robertson, H.Daily and E.Lanzer.

II.Agenda Topics
A.Finances : Statements are in your folder. Treasurer Report given in meeting.
• Contact Charisse Woodward with any questions regarding your account and money due. 540-686-0140 charisse.woodward@yahoo.com
• Second Assessment of meet registration fees due September 15th $300 in each gymnast account. Please note payment is late October 1st with a $75 late fee charge. If you do not submit payment your gymnast will not get registered.
B. Old Business:
• Last meeting minutes approved by those in attendance.
• Zumba Fundraiser is set for 11/01/2014 for the 2014-2015 season, more info to follow. This is
a gym fundraiser not Boosters.

• WE ARE TAX-EXEMPT!! Thank you to everyone that worked this past year in these long
  efforts to get this set up!!! Opens the door for more opportunity to raise $$$$
  
• State paperwork still pending to fundraise
  • 2014-2015 Meet Schedule is posted on the blog, subject to change. See final draft.
  C. New Business:
  • Meet Registrations and Updates: Boys are registered for Survivor, Excalibur Cup and Flip for
  fight. JO Level are registered for Cornucopia, Christmas, Hugs, and flip for the fight. Xcel are
  registered for Hugs and Flip for the fight.
  • Seasonal Monthly Calendar changes and updates were emailed. Dates of assessments were
  changed and late fees added.
  

• Board is working on a Flex Plan for Fundraising. Flex plan explained. Flex plan fundraising committee volunteers needed. Jenney Perloff to chair.
  
• Allowing Training team to participate in fundraising- become a booster member and participate in new fundraisers using flex plan.
  
• If you have a fundraising idea, please fill out a form and submit. You will be placed on the next agenda to present your fundraising idea.
  
• September 20th Game night volunteers/every 3rd Saturday 5:00-9:00pm. Charisse Woodward volunteering Sept 20th.
  
• Popcorn fundraiser has 5 volunteers. Bulk sale in Fall and individual sale in Spring.
  
• Photo day fundraiser possibility for Spring.
  
• October wreath fundraiser- ordering packets.
  
• Scrip fundraiser- use for flex plan. Can make your own account once Boosters sets it up.
  
• Martins Cards fundraiser- use for flex plan
  
• Online Charity Fundraising- Google search or Amazon Smile.
  
• Gofundme.com- a way your family and friends can donate to your gymnast. money can be
  deposited into your bank account.
  
• Team photos will be November 8th 9:00am at the gym, mark your calendar. All gymnasts need to be in team photo.
  • Stay informed at General Membership Meeting 2nd Thursday of each month 6:30pm at the gym.
  • Check folders and bulletin board at gym for informative handouts.
  • Check CE Booster blog for updates and info.,subscribe your email at
  http://cebooster.blogspot.com/
  Meeting Adjourned 7:30pm
  Next Meeting Thursday, October 9th 2014, 6:30pm
  

D. OPen Discussion/Questions and Concerns: none

III. Assignments
• Check gymnast accounts to be sure you are up to date with money due.

Seasonal Monthly Calendar / June 1st - May 31st

June 2^nd - Gym Show

June - Car Wash

July -Board Meeting

July -Backpack orders Estimated cost $35 (Valley Threads)

July - Car Wash

August 1^st – Membership forms and dues; $5 to renew, $40 for each new member

August 1^st – Leo and warm-up order, Estimated cost; Team Boys$210, Team Girls$285, Excel$200

August - Car Wash

Early Fall – Meet Schedule posted -fourteen calendar days to withdraw from meets before“ChargeDate”

August 15^th - 1^st Meet Registration Assessment due (estimated $350 per gymnast)

September 1^st - Late Fee for registrations not submitted on time when 1^st Assessment has not been paid, gymnast may not get registered.

September 15^th – 2^nd Meet Registrations Assessment due (estimated $300 per gymnast)

October 1^st - Late Fee for registrations not submitted on time when 2^nd Installment has not been paid, gymnast may not get registered.

October – Board Meeting

October – Wreath fundraiser begins

October 15^th   – Additional Meet Assessment fees due for Team Girls and Gymnast who qualify for additional meets, fee depends on additional meets, and an invoice will be provided for each gymnast with a balance.

November 1^st - Late Fee for registrations not submitted on time when Additional Assessment has not been paid, gymnast may not get registered. 

November – Team Photos

November – Wreath orders and money due

November 15^th - Coaches Fee Assessment due (Estimated $200 per gymnast)

December 1^st - Coaches fees Installment has not been paid it will be considered late and gymnast will be removed from remaining meets until coach fee is submitted.  

December – Wreath delivery

December – Holiday Party

January – Board Meeting

March – Spring Fundraiser

March – Potential Nominations for New Board Directors at General Meeting

April – 2^nd Thursday, Annual Election of Directors Membership meeting.

April – Board Meeting

Ø  Check gymnast accounts to be sure you are up to date with money due. 

Ø  Stay informed at General Membership Meeting, 2^nd Thursday of each month 6:30pm at the gym.

Ø  Check folders, calendar, and bulletin board at gym for informative handouts.

Ø  Check CE Booster Blog for updates and info, subscribe your email at http://cebooster.blogspot.com/  

9/11/14 Agenda Monthly Membership Meeting

Date & Time: 9-11-14 6:30pm 

Location: CE Gym

Called by: Elaine Carrier

l. Attendance

II. Agenda Topics

1.      Finances: Treasure Report and Statements in Folders. Contact Charisse Woodward with any questions regarding your account and money due. 540-686-0140 charisse.woodward@yahoo.com .    

2^nd Assesment of meet registration fees due September 15^th $300 in each gymnast account. Please note payment is late October 1^st with a $75 late fee charge. If you do not submit payment your gymnast will not get registered. 

2. Old Business:

Ø  Approve last meeting min??

Ø  Zumba Fundraiser is set for 11/1/2014 for the 2014-2015 Season, more info to follow. This is a Gym Fundraiser not Boosters.

Ø   WE ARE TAX-EXEMPT!! Thank you to everyone that worked this past year in these long efforts to get this set up!!!! Opens the door for more opportunity to raise $$$$$$$

Ø  State Paperwork Still Pending to Fundraise.

Ø  2014-2015 Meet Schedule is posted on the blog, subject to change. 

3. New Business

Ø  Meet Registrations and Updates

Ø  Seasonal Monthly Calendar Changes and Updates

Ø  Board is working on a Flex Plan for Fundraising

Ø   Allowing Training Team to participate in Fundraising, why and how? 

Ø  If you have a Fundraising idea please fill out a form, submit and you will be placed on the next agenda to present your fundraising idea.

Ø  September 20th  Game Night Volunteers / Every 3^rd Saturday 5:00pm-9:00pm

Ø  Possible popcorn fundraiser presentation.

Ø  Photo Day Fundraiser Presentation

Ø  October Wreath Fundraiser

Ø  Scrip Fundraising

Ø  Martin Cards Fundraising

Ø  Team Photos will be November 8^th 9:00am at the gym, mark your calendar all gymnast need to be in team photo.

4. Open Discussion / Questions and Concerns

III. Assignments

Ø  Check gymnast accounts to be sure you are up to date with money due. 

Ø  Stay informed at General Membership Meeting, 2^nd Thursday of each month 6:30pm at the gym.

Ø  Check folders and bulletin board at gym for informative handouts.

Ø  Check CE Booster Blog for updates and info, subscribe your email at http://cebooster.blogspot.com/  

 Next Meeting Thursday October 9^th  2014 6:30pm

Monthly Membership Meeting 9/11/14 6:30 PM

Please join us for the booster club meeting at the gym on Thursday September 11, 2014 starting at 6:30pm.  Meet and fundraising information will be shared.  Due dates and other important deadlines will be discussed.

Thank you,

CE Booster Club

Mock Meet October 18th 2014

Please mark your Calendar for October 18th 2014 for a Mock Meet to be held for our Female Competitive Gymnast at the CE Gym. More details with times will follow.

Each year a Mock Meet is set up with a certified judge to evaluate our competitive gymnast in efforts to help prepare them for their first Meet. Gymnast will be evaluated and scored based on their level of competition.

Board Approved Update on Seasonal Calendar / Please note Assessments due dates and Late Fees

June 2^nd - Gym Show

June - Car Wash

July -Board Meeting

July -Backpack orders Estimated cost $35 (Valley Threads)

July - Car Wash

August 1^st – Membership forms and dues; $5 to renew, $40 for each new member

August 1^st – Leo and warm-up order, Estimated cost; Team Boys$210, Team Girls$285, Excel$200

August - Car Wash

Early Fall – Meet Schedule posted -fourteen calendar days to withdraw from meets before“ChargeDate”

August 15^th - 1^st Meet Registration Assessment due (estimated $350 per gymnast)

September 1^st - Late Fee $75 if 1^st Assessment has not been paid, gymnast may not get registered.

September 15^th – 2^nd Meet Registrations Assessment due (estimated $300 per gymnast)

October 1^st - Late Fee $75 if 2^nd Installment has not been paid, gymnast may not get registered.

October – Board Meeting

October – Wreath fundraiser begins

October 15^th   – Additional Meet Assessment fees due for Team Girls and Gymnast who qualify for additional meets, fee depends on additional meets, an invoice will be provided for each gymnast with a balance.

November 1^st - Late Fee $75 if Additional Assessment has not been paid, gymnast may not get registered.  

November – Team Photos

November – Wreath orders and money due

November 15^th - Coaches Fee Assessment due (Estimated $200 per gymnast)

December 1^st - Late Fee $75 Coaches fees Installment has not been paid.

December – Wreath delivery

December – Holiday Party

January – Board Meeting

March – Spring Fundraiser

March – Potential Nominations for New Board Directors at General Meeting

April – 2^nd Thursday, Annual Election of Directors Membership meeting.

April – Board Meeting

Ø  Check gymnast accounts to be sure you are up to date with money due. 

Ø  Stay informed at General Membership Meeting, 2^nd Thursday of each month 6:30pm at the gym.

Ø  Check folders, calendar, and bulletin board at gym for informative handouts.

Ø  Check CE Booster Blog for updates and info, subscribe your email at http://cebooster.blogspot.com/  

warm-ups

We have another set of sample sizes for our female gymnast to try on. These warm-ups are a tighter fit. Gymnast will be sized at the Friday and Saturday Practice times.

1st payment for meet registration is due at this time $350 per gymnast.

First installments of meet registration should be submitted in each gymnast’s account.  Registration begins September 1^st. 

If you do not submit payment your gymnast will not get registered. We as a club cannot support any hardship when payment is not made on time, it would jeopardize our tax exempt status if all members are not contributing equally. Therefore in order for all members to benefit from our tax exempt organization we must all contribute equally with no benefits to one member.  1st payment for meet registration is due at this time $350 per gymnast, checks made out to the CE BOOSTER CLUB. 

Meeting Min. 8/14/14

Date & Time: 08~14~2014   6:30 ~ 7:30

Location: CE Gym

Called by: Jenney Perloff

I. Attendance: J. Perloff and H. Sosebee.

II. Agenda Topics

A. Finances:

• Booster Checking ~ $10798.08
• Booster Savings ~ $582.89
• Checks ~ 1023EZ submission Fee $400.00

               USAG Competitive Gymnast Membership $1498.00

• Deposits ~ $4712.00

• Treasurers Report and Statements in folders.  Please contact Charisse Woodward with any questions, charisse.woodward@yahoo.com

First installments of meet registration should be submitted in each gymnast’s account.  Registration begins September 1^st. 

If you do not submit payment your gymnast will not get registered. We as a club cannot support any hardship when payment is not made on time, it would jeopardize our tax exempt status if all members are not contributing equally. Therefore in order for all members to benefit from our tax exempt organization we must all contribute equally with no benefits to one member.  1st payment for meet registration is due at this time $350 per gymnast. 

B. Old Business

• Old meeting minutes approved by all in attendance. (not enough in attendance)

• Zumba Fundraiser set for November 1, 2014.  More information to follow.  This is a gym fundraiser not a Boosters.
• All club agreement should be turned in.
• Thank you to all parents who volunteered at Gym Camp, you helped make it a great week for our gymnasts.
• Leo orders have been submitted.  Please see Caleb for payment if you have not done so.

C. New Business

• WE ARE TAX EXEMPT!! Thank you to everyone who worked this past year to make this happen.  Opens the door for more fundraising opportunities.
• 2014~2015 meet schedule has been posted on the Blog, subject to change.
• Warm~up samples are in for try on.  Please contact Jenney Perloff to arrange to try on.  This expense will be at some time in September.
• August car wash has been canceled.

·         Game Night will be held on 8/16/2014 from 5:00 until 9:00pm host Heather Sosebee.

·         Possible popcorn fundraiser presentation at the September Booster Club meeting (September 11, 2014)

·         Team photos will be taken November 8^th at 9:00am at the gym.  Mark your calendar all gymnast need to be in team photo.

·         Communication: please be sure to refer to our blog, club e~mails from cebooster@gmail.com, membership packets, or attend monthly meetings

     in order to stay informed with correct and up to date information.  Board members are also a good source of communication.  Elaine Carrier, Jenney Perloff,

     Charisse Woodward, Jen Groot, and Heather Sosebee.

D. Open Discussion / Questions and Concerns:

III. Assignments

·         Check gymnast accounts to be sure you are up to date with money due.

·         Stay informed at the General Membership Meeting, 2nd Thursday of each month 6:30pm at the gym.

·         Check folders and bulletin for information and handouts.

·         Check CE Booster Blog for updates and information, subscribe your email at http://cebooster.blogspot.com/

Next Meeting ~ Thursday September 11th 2014 6:30pm

Meet Registrations Start September 1st

Please note:
Due September, 1st 2014:  Each Gymnast needs to have submitted first installment of $350 to their Booster account. If payment is not submitted your gymnast will not be registered, our Meet Coordinator registers all gymnast together as a team starting September 1st.   

Drafted MEET SCHEDULE 2014 - 2015 ( subject to change )

MEET SCHEDULE 2014 - 2015

Date: Meet: Team:

November 15-16 Survivor Invitational (Apollo, Woodbridge,VA) Boys

November 21-23 Cornucopia Classic (Harrisburgh, PA) Level

December 12-14 Christmas on the Chesapeake (Baltimore, MD) Level

January 10-11 Jerrell Steele (Gym Quest, Richmond, VA) Xcel,Level,Boys

*TBD Rainbow Classic Level

February 13-15 Hugs&Kisses (Lebanon Valley,Hershey,PA) Xcel, Level

February 13-15 Excalibur Cup (VA Beach) Boys

February 21-22 Flip for the Fight (GMS,Manassas,VA) Xcel, Level,Boys

February 28-March 1 Make A Wish Invitational (Stafford Royals,Fredericksburg,VA) Level

 TBD Mid-Atlantic Invitational Boys

*March 14-15 March Madness (Chantilly Academy,Chantilly,VA) Level

*March 21-22 Spring GMS Invitational (GMS,Manassas,VA) Level

April 19 Spit & Polish (Paragon, Fredericksburg,VA) Xcel,Level

May 16 Xcel All-Star Challenge (Paragon, Fredericksburg,VA) Xcel

 State Meet for those that qualify:

 TBD Boys State Meet

April 11-12 Level 6/7 (Ocean Lakes HS, VA Beach,VA)

May 2-3 Level 4/5 (Roanoke Civic Center, Roanoke,VA)

May 9-10 Level 3 (Hampton Convention Center,Hampton,VA)

May 29-31 Xcel (Hampton Convention Center, Hampton, VA) 

CE Booster minutes

Date & Time: 7-10-14, 12:00pm Location: CE Gymnastics Called by: Jenney Perloff
l.Attendance : J.Perloff, J.Redden, J.Groot, A.Molden, R. Cope, T.Sly, J.Robertson, M.Palmer, and H.Daily.
II.Agenda Topics
1.Finances : Treasurer Report and Statements are in your folder. Contact Charisse Woodward with any questions regarding your account and money due. 540-686-0140
charisse.woodward@yahoo.com
2.Old Business:
-Last meeting minutes approved.
-Paperwork is still pending for club status.
- Possible fundraiser Zumba is set for 11/01/2014. This may be a gym fundraiser and not
boosters.
interested in custom made dowel grips for level 4 and up- Tien 301-840-5900 from Gaithersburg, MD.
- Leo orders ($150-$190), backpack orders ($30) are done through the gym. Please see Caleb. Orders for backpack due July 14th. Orders for leo due August 1st.
-First installment of meet fees due August 1st ($350) per gymnast.
-Warm ups sample sizes will come in this summer and ordering info will go out at that time. Everyone has to purchase a new warm up. Cannot use old warm ups.
-USAG membership due July 14th ($54 for team and $20 for Xcel) -July car wash may be cancelled. Will update via email if a date is set.

3.New Business:
- All Club agreements should be turned in.
- Gym Camp starts July 14th.
- All gymnasts need to purchase a jump rope and ankle weights to be used at the gym. If

-July 19th Game Night 5:00-9:00 pm :Volunteer J. Robertson
4. Open Discussion/ Questions and Concerns: none

Meeting Adjourned 12:30
Next Meeting Thursday, August 14th,2014 6:30pm

Stay informed via email and CE Booster Blog for updates and info http://cebooster.blogspot.com/

End of the Season Celebration

Reminder:
We will be celebrating our competitive season with a Pool Party this Saturday June 7th from 4:00-6:00pm.
All competitive gymnast who competed in the 2013-2014 season are invited along with their family members. A food sign-up email was sent out with the address.
Any photos you would like to share please email Charisse or Caleb and we will do our best to get them posted.
Gymnast bring your beach ball and makers for autograph's!

Kids Fest / May 17th

 Kidz Fest event is scheduled for this coming Saturday, May 17th 2014 downtown Winchester on the "walking mall" from 11:00 until 5:00.  Before the event we need some help with set up and delivery of equipment.  If anyone has a truck and can help move mats and other gym equipment everything needs to be moved down to the "walking mall" between 8:45am and 9:15am, please let Tammy know if you are available to help. 

    Our booth number for Kidz Fest is 45 (across from Union Jacks)

 Our booth location is on the North end of the walking mall (Boswcawen is the dividing line between North and South on the Walking Mall)  and your booth will be set up next to the Scott and Stringfellow Building (110 N. Loudoun St.)

Membership Information Packets

Membership Information packets were finalized at the last board meeting and distributed at the Annual Meeting. All Competitive Gymnast and Parents must review and sign the acknowledgement agreement of the seasonal commitment if they wish to compete in the 2014-2015 Competitive Season, otherwise your status will be inactive. The CE Gym also has a Team Manual and Gymnast Contract that is due for the upcoming season. If you have not received your information packet please contact a board member or the front desk so that your gymnast will be properly registered.
Feel free to ask questions regarding the upcoming season at our General Membership Meeting this Thursday night 6:30pm at the Gym. Meetings are held monthly and are the best way to stay informed.

Annual Booster Club Meeting

Please be sure to attend the Competitive Edge Booster Club Annual Meeting this Thursday 4-10-14 6:30pm at the Gym. Floor Nominations and Election of Club Officers will take place with all those members in attendance. CE Booster Club Membership Packets will also be distributed for the upcoming season.
See you there!

Mulch Fundraiser

Reminder
Attention all CE Booster Club Members:
Our "Mulch Fundraiser" has begun. Order forms are at the gym, please have checks made out to CE Booster Club. Each gymnast must participate to make this Fundraiser a success, all orders are due March 11th,  Delivery of mulch sold will take place the weekend of March 21st. Please contact Charisse with any questions.
Thank you for your support!!

CE Booster Club Meeting Minutes

CE Booster Club Meeting Minutes

Date & Time: 02-18-14

Location: CE Gym

Called by: Jenney Perloff

1. Attendance :  J.Perloff, C.Woodward, J.Groot, T.Crawford, H. Sosebee, J.Ruch, M.Galton, A.Molden, T.Patrick and E.Lanzer. 

     

II.Agenda Topics 

1. Finances:

• Booster Checking $5868.44
• Savings $582.77
• Funds taken in 

     Coaches/ meet fees  $2643.62

• Funds paid out  

     Coaches fees

        Nathan Crawford- Jerrell Steele $150.00

                                      Rainbow Classic $50

                                       Make A Wish $50

                                       Hugs and Kisses $391.68

       Courtney Turpack- Jerrel Steele  $409.69

                                       Rainbow Classic $208.61

                                       Make a Wish $50

       CE Gym game night  $38

       Spectrum Gymnastics (over payment of refund) $10

       Dominion Amateur meet fee  $190

       Heather Sosebee Game Night costs $30.60

       GMD-GMS Invitational $510

       Preston Gymnastics Academy  $315

       Boys State Meet  $300

• Funds Transferred

            None

• Treasure Report and Statements in Folders, Coaches fees, Meet Fees. 
• $150 due to gyumnast account for coaches fees, January 31st 2014
• $150 due to gymnast account for coaches fees, February 14th 2014

1. Old Business

• Last meeting minutes first approved by all those in attendance and second by J.Ruch.
• Paperwork is still pending for club status.  Will continue to operate as a non profit status.
• Competitive Edge is bringing home awards from meets! Feedback from meets shared.

1. New Business

• Competitive Meets: Meet Coordinator emails all the information in detail as soon as it is released. Please contact Jessica Redden with any questions. State Meet is the last meet of the season.
• Membership Information Packet that is being put in place by the board of directors for the upcoming season. Draft copies available.
• Booster Coach Fee Policy is being put in place by the Board of directors. Draft copies available. Will discuss coach fees next monthly booster club meeting.
• Fundraising:

   With all the many great ideas for fundraisers, it is a group effort. So, to insure we have the “man-power”, please have a group of 5 club members to pursue ideas in fundraising. Feel free to present ideas at the monthly club meetings.

    Mulch Fundraiser coming soon for Spring. Remember, this is a good opportunity to reduce the coach fees for everyone!

1. Open Discussion / Questions and Concerns: Any questions / concerns about the gym was discussed with Tammy.

1. Assignments

• Check gymnast accounts to be sure you are up to date with money due
• Stay informed at General Membership Meeting, 2nd Thursday of each month 6:30 pm at the gym.
• Check folders and bulletin board at the gym for informative handouts.
• Check CE Booster Blog for updates and info, subscribe your email at http://cebooster.blogspot.com/

Next Meeting Thursday March 13th 2014 6:30pm

Saturday the 18th / Bring a Friend & come support our Booster Club

“Game Night”

Four Hours of Fun and Games at the CE Gym

Hosted By, Competitive Edge Booster Club

Every 3^rd Saturday of each month

5:00pm to 9:00pm

483 Fort Collier Road, Winchester VA 22603

Cost is $20 per member and an additional $5 for each sibling.

Nonmembers need to sign a waiver and cost is $25 per child and an additional $10 for each sibling.

Pizza and Soda will be included. Payment is due at the door checks to be made out to Competitive Edge Booster Club. Children must be able to follow directions and be potty trained if being dropped off.