BYLAWS
OF
Competitive Edge
Booster Club
ARTICLE I
PURPOSE
1.
Purpose: The purpose of the Competitive Edge
Booster Club (hereinafter “CE Booster Club”) shall be:
a.
To bond together to generate enthusiasm in support of
the Competitive Edge gymnastic competitive teams and coaches as only a unified
group can do;
b.
To promote gymnastics competition for the purpose of
providing charitable support in all competitive levels and pre-team levels as
established by the USAG;
c.
To increase community awareness of gymnastics through
demonstrations in schools, shopping malls, parades, festivals, fairs and
athletic events;
d.
To raise funds to pay for gymnasts’ entry fees into
competitive meets or clinic when funds are available to do so;
e.
To raise funds to pay for coaching fees and expenses
when funds are available to do so;
f.
To conduct competitive meets and receive revenue from
said meets;
g.
The development of gymnastic skills in children under
the age of eighteen (18) years and in connection therewith the providing of
training and education in athletic regimes; and
h.
The providing of funds to pay for specialized training
of children in the field of gymnastics and the formation and support of
competitive teams.
2.
Section 501 Disclaimer: No part of the Corporation’s net earnings
shall inure to the benefit of any private shareholder or individual, and no
substantial part of its activities shall consist of carrying on lobbying or
otherwise attempting to influence legislation.
The Corporation shall be conducted in conformity with the provisions of
Section 501 of the United States Internal Revenue Code of 1986, as amended, as
those provisions are presently constituted, or may exist hereafter, and the
Corporation shall have no power to take any action or administer, distribute or
disburse any of its funds or property except in conformity therewith. If the Corporation is dissolved, all of its
remaining assets shall be distributed by the Board of Directors to another not
for profit organization to be selected and approved by the association.
ARTICLE
II
MEMBERSHIP
1.
Membership: The membership of the Organization
shall be composed of persons, firms or corporations interested in the promotion
and development of gymnastics skills in children under the age of eighteen (18)
years and shall be limited to a maximum number of 300 members.
2.
Every individual who is a member of this organization
is entitled to all benefits of such membership.
3.
Membership shall be made without regard to race, color,
creed or national origin to an individual who subscribes to the objects and
basic policies of this Organization.
4.
Only members of the Organization shall be eligible to
participate in the business meetings or to serve in any of its elective or
appointive positions.
5.
Memberships are not transferable or assignable.
ARTICLE III
BOARD OF DIRECTORS
1.
Powers: All powers necessary for the government
of the Organization shall be vested in its Board of Directors, including all
powers provided by law.
2.
Meetings: The Board shall meet not less
frequently than quarterly, at a time and place fixed by the President. Special meetings of the Board may be called
by the President of a majority of the Board.
3.
Functions and Duties: The Board of Directors
shall manage and transact the business and affairs of the Organization and for
that purpose shall have the right to engage such agents and other employees as
it considers necessary. It shall provide
a meeting place for the Organization, fix the annual dues for the members,
audit the Treasurer’s report, invest and reinvest the funds of the Organization,
approve all expense accounts for the payment by the Treasurer and performs
other duties as may be assigned to it by the Organization.
4.
Vacancies: In the event of a vacancy on the
Board, the remaining members of the Board shall elect a replacement and by
majority vote from the full membership, a replacement shall serve until the
next annual meeting.
5.
Quorum: A majority of the Board shall constitute
a quorum.
6.
Election: The Board of Directors shall be
elected at the annual meeting of the membership and serve for one year terms or
until their respective successors shall have been elected and qualified.
ARTICLE
IV
OFFICERS
1.
Officers: The officers of the Organization shall
be a President, Vice President, Secretary, Treasurer, and Meet Coordinator. The officers of the Organization shall be
elected by ballot annually. However, if there is but one nominee for any
office, election for that office may be by voice vote. The officers shall serve
for a term of one year or until their respective successors shall have been
elected and qualified.
2.
President: The President shall preside over all
meetings of the organization and Board of Directors and provide an agenda for
such meetings and shall see that all orders and resolutions of the Organization
and Board of Directors are carried into effect.
3.
Vice President: The Vice Presidents shall in the
absence of the President, perform the duties of the President and shall perform
such duties as may be delegated to him/her by the president and other services
as provided by the Board of Directors from time to time. The Vice President
will also be acting and fund raising chairperson.
4.
Secretary: Shall prepare and maintain full
records of meeting of the Board of Directors and of the general membership, and
keep a directory of the address of each member. Post minutes no later than one
week after all membership meetings. Perform all duties incident to the office
of secretary and such other duties prescribed by the executive board and shall
notify all members of the Organization of meeting not less than seven (7) days
before such meeting. The Secretary shall update team rosters and handle all
correspondences and written communications on behalf of the Organization.
5.
Treasurer: The Treasurer shall collect and hold
all funds due or accepted by the Organization, shall submit an annual financial
report, shall maintain complete books of account for the Organization,
including separate financial accounts for each member, provide at least
verbal reports to monthly meetings and written fiscal at quarterly general
membership meetings and shall perform such other duties as are usually
performed by a Treasurer of a Not for Profit Organization under Virginia Law.
6.
Meet Coordinator: Shall be responsible for
aiding in planning the competitive season, post a meet schedule for the
competitive season. Meet Coordinator shall solicit parents/guardians to work
during gymnastic meets hosted by the Organization. Work with committee to
solicit contributions of food and other refreshments during specified meets and
shows. Ensure all volunteer supplies and equipment are ready and available for
each home meet. Perform all duties incident to the office of the treasurer and
such other duties prescribed by the officers of the board.
7.
Vacancies: In the event of a vacancy, the Board
of Directors shall elect from the members of the Organization a replacement to
serve during the unexpired term.
8.
All officers shall deliver to their successors all
official material within thirty (30) days after the last meeting with the present
officers.
ARTICLE V
MEMBERSHIP
MEETINGS
1.
Annual Meetings: The annual meeting of the
Organization shall be held on the second Thursday of April of each year.
2.
General Meetings: Monthly general meeting shall
be held the second Thursday of each month and shall not meet less frequently
than quarterly. The date and time will
be announced one week prior to the meeting.
3.
Special Meetings: Special Meetings may be called
by the President, a majority of the Board of Directors or written demand of not
less than one-fourth (1/4) of the Members of the Organization.
4.
Time and Place of Meetings: The time and place
of meetings shall be determined by the President. The Secretary shall give
notice personally or by email to all members at least seven (7) days prior to the
meeting.
5.
Quorum: A majority of the Board of Directors and
five (5) additional members of the Organization shall constitute a quorum for
the transaction of business at any membership meeting.
6.
Voting: Each member may vote on the election of
directors or any other matter before the Organization. Cumulative voting and
proxy voting are prohibited.
ARTICLE
VI
ELECTION
OF DIRECTORS
1.
First Fiscal Year: At the first meeting of the
Organization, it shall elect from its membership the Directors provided for
herein who shall serve until the first annual membership meeting in April.
2.
Election: Election of directors shall be held at
the annual meeting. Nominations may be made from the floor.
3.
Installation: Newly elected directors and the
officers elected by them shall take office immediately upon election.
ARTICLE VII
FISCAL YEAR, DUES
AND ASSESSMENTS
1.
Fiscal Year: The fiscal year of the Organization
shall begin on the first day of June of each year and end on the last day of
May of the following year.
2.
Dues: There
is a one-time membership fee of $40 payable per gymnast and to be submitted in
full for membership. The annual renewal of membership dues payable to the
Organization by the members is such amount as determined from time to time by
resolution of the Board of Directors. Dues are to be due and payable upon
receipt of invoice for full membership.
3.
Special Assessment: Memberships are subject to
assessment on resolution of the Board of Directors on affirmative vote of 2/3
of the members of the Board, subject to ratification by majority vote of the
membership at the next general meeting, such resolution shall declare a
particular project to be extraordinary and specifies the particular assessment
for its support. Such assessment may
only go into effect after ten (10) days’ notice to the membership and will not
be effective as to any member resigning or terminated within such period. Such assessment may be imposed differently as
among classes but must be applied uniformly within any one class.
ARTICLE
VIII
TERMINATION
OF MEMBERSHIP
Membership
will terminate in the Organization on any of the following events:
1.
Receipt by the Board of Directors of the written
resignation of a member, executed by the member or an attorney-in-fact duly
authorized;
a. Death
of a member;
b. Failure
of a member to have paid dues or assessments for a period of thirty (30) days
after written demand by the Treasurer;
2.
Failure of a member to retain the incidents of
qualifications for membership as herein described;
a. For
cause, otherwise inconsistent with membership, after due notice, hearing and
determination thereof by the Board or a duly delegated committee.
ARTICLE IX
SPECIAL
1.
Such special committees shall be appointed by the President
and may be required to promote the objects and interests of the Organization. The chairman of each committee shall be
appointed by the President and must be in good standing.
2.
No special committee shall be undertaken without the
consent of the executive committee.
3.
The President shall be a member ex officio of all
committees as deemed necessary.
4.
Since a special committee is created and appointed for
a specific purpose, it will automatically go out of existence when its work is
done and its final report is received by the executive committee.
ARTICLE X
PARLIAMENTARY
PROCEDURE
All
meetings of the Organization shall be conducted in accordance with the most
recent edition of “Roberts Rules of Order.”
ARTICLE XI
AMENDMENTS
These
Bylaws may be amended by a majority vote of the Board of Directors. Notice of a proposed amendment must be given
at least thirty (30) days prior to a meeting at which the amendment is voted
upon. Any amendment or revision shall
become effective upon the approval of the organization unless an effective date
is specified in the proposed amendment and approved accordingly
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