Meeting Agendas



Date & Time: 10/9/14 6:30pm 
Location: CE Gym
Called by: Elaine Carrier
l. Attendance
II. Agenda Topics
1.      Finances: Treasure Report and Statements in Folders. Contact Charisse Woodward with any questions regarding your account and money due. 540-686-0140 charisse.woodward@yahoo.com .    
3rd Assessment of meet registration fees due October 15th $300 in each Level gymnast account only, not for Xcel or Boys. Please note payment is late November 1st with any late fee charges. If you do not submit payment your gymnast will not get registered. 

2. Old Business:
Ø  Approve last meeting min??
Ø  State Paperwork Still Pending to Fundraise. Holiday Wreath Fundraiser on hold.
Ø  2014-2015 Meet Schedule is posted

3. New Business

Ø  Zumba Fundraiser has been changed form 11/1/2014 with a new time and date of 11/8/14 6-8:00pm, more info to follow with a Flyer or contact Francine 973-342-3158. This is a Gym Fundraiser not Boosters however please contact Francine with how you can give your support.
Ø  Board is talking about a Flex Plan for fundraising for the 2015-2016 Season please let the board know if you would like to be on the Flex Plan Committee.  
Ø  If you have a Fundraising idea please fill out a form, submit and you will be placed on the next agenda to present your fundraising idea.
Ø  October 18th  Game Night Volunteers / Every 3rd Saturday 5:00pm-9:00pm
Ø  Photo Day Fundraiser please let Jenney know if your family will be interested in photos in the Spring 2015
Ø  Team Photos will be November 8th 9:00am at the gym, mark your calendar all gymnast need to be in team photo.
Ø  Mock Meet October 18th level 3 and xcel 9:00-12:00. Level 4-6 12:00-4:00
Ø  Cornucopia tshirt craft during practice on 10/24/14
Ø  Anyone interested in the VP position with our Booster Club please see Jenney Perloff

4. Open Discussion / Questions and Concerns

III. Assignments
Ø  Check gymnast accounts to be sure you are up to date with money due. 
Ø  Stay informed at General Membership Meeting, 2nd Thursday of each month 6:30pm at the gym.
Ø  Check folders and bulletin board at gym for informative handouts.
Ø  Check CE Booster Blog for updates and info, subscribe your email at http://cebooster.blogspot.com/  

 Next Meeting Thursday November 13th, 2014 6:30pm


Date & Time: 9-11-14 6:30pm 
Location: CE Gym
Called by: Elaine Carrier
l. Attendance
II. Agenda Topics
1.      Finances: Treasure Report and Statements in Folders. Contact Charisse Woodward with any questions regarding your account and money due. 540-686-0140 charisse.woodward@yahoo.com .    
2nd Assesment of meet registration fees due September 15th $300 in each gymnast account. Please note payment is late October 1st with a $75 late fee charge. If you do not submit payment your gymnast will not get registered. 

2. Old Business:
Ø  Approve last meeting min??
Ø  Zumba Fundraiser is set for 11/1/2014 for the 2014-2015 Season, more info to follow. This is a Gym Fundraiser not Boosters.
Ø   WE ARE TAX-EXEMPT!! Thank you to everyone that worked this past year in these long efforts to get this set up!!!! Opens the door for more opportunity to raise $$$$$$$
Ø  State Paperwork Still Pending to Fundraise.
Ø  2014-2015 Meet Schedule is posted on the blog, subject to change. 

3. New Business
Ø  Meet Registrations and Updates
Ø  Seasonal Monthly Calendar Changes and Updates
Ø  Board is working on a Flex Plan for Fundraising
Ø   Allowing Training Team to participate in Fundraising, why and how? 
Ø  If you have a Fundraising idea please fill out a form, submit and you will be placed on the next agenda to present your fundraising idea.
Ø  September 20th  Game Night Volunteers / Every 3rd Saturday 5:00pm-9:00pm
Ø  Possible popcorn fundraiser presentation.
Ø  Photo Day Fundraiser Presentation
Ø  October Wreath Fundraiser
Ø  Scrip Fundraising
Ø  Martin Cards Fundraising
Ø  Team Photos will be November 8th 9:00am at the gym, mark your calendar all gymnast need to be in team photo.

4. Open Discussion / Questions and Concerns

III. Assignments
Ø  Check gymnast accounts to be sure you are up to date with money due. 
Ø  Stay informed at General Membership Meeting, 2nd Thursday of each month 6:30pm at the gym.
Ø  Check folders and bulletin board at gym for informative handouts.
Ø  Check CE Booster Blog for updates and info, subscribe your email at http://cebooster.blogspot.com/  

 Next Meeting Thursday October 9th  2014 6:30pm
 



Date & Time: 8-14-14 6:30pm 
Location: CE Gym
Called by: Jenney Perloff
l. Attendance
II. Agenda Topics
1.      Finances: Treasure Report and Statements in Folders. Contact Charisse Woodward with any questions regarding your account and money due. 540-686-0140 charisse.woodward@yahoo.com .    
First installments of meet registration fees should be submitted in each gymnast account. Registration begins September 1st. If you do not submit payment your gymnast will not get registered. 

2. Old Business:
Ø  Approve last meeting min??
Ø  Zumba Fundraiser is set for 11/1/2014 for the 2014-2015 Season, more info to follow. This is a Gym Fundraiser not Boosters.
Ø  All Club agreements should be turned in.
Ø  Thank you to all the parents who volunteered at Gym Camp, you helped make it a great week for our Gymnast.
Ø  Leo’s orders have been submitted

3. New Business
Ø  WE ARE TAX-EXEMPT!! Thank you to everyone that worked this past year in these long efforts to get this set up!!!! Opens the door for more opportunity to raise $$$$$$$
Ø  2014-2015 Meet Schedule is posted on the blog, subject to change. 
Ø  Vote to register as team for meets when we qualify.
Ø  Warm up samples sizes are in and ordering info will go out soon, be prepared for that expense end of Aug or first of September.  
Ø  One new Child Large team leo is available through boosters $150
Ø  August Car wash for boosters will be canceled, we will update via email if a date is set.  
Ø  August 16th  Game Night Volunteers / Every 3rd Saturday 5:00pm-9:00pm
Ø  Possible popcorn fundraiser presentation at our September Meeting.
Ø  Team Photos will be November 8th 9:00am at the gym, mark your calendar all gymnast need to be in team photo.
Ø  Communication: please be sure to refer to our blog,club emails from cebooster@gmail.com,  membership packets, or attend monthly meetings in order to stay informed with correct and upto-date information. ( all else is up in the air ) Board Members are also a good source for questions & concerns; Elaine Carrier, Jenney Perloff, Charisse Woodward, Jen Groot and Heather Sosebee.

4. Open Discussion / Questions and Concerns

III. Assignments
Ø  Check gymnast accounts to be sure you are up to date with money due. 
Ø  Stay informed at General Membership Meeting, 2nd Thursday of each month 6:30pm at the gym.
Ø  Check folders and bulletin board at gym for informative handouts.
Ø  Check CE Booster Blog for updates and info, subscribe your email at http://cebooster.blogspot.com/  


 Next Meeting Thursday September 11th 2014 6:30pm 

CE Booster Club Monthly Meeting
Date & Time: 7-10-14 12:00pm 
Location: CE Gym
Called by: Jenney Perloff

l. Attendance

II. Agenda Topics

1.      Finances: Treasure Report and Statements in Folders. Contact Charisse Woodward with any questions regarding your account and money due. 540-686-0140 charisse.woodward@yahoo.com   

2. Old Business:
Ø  Approve last meeting min??
Ø  Paperwork is still pending for club status.
Ø  Possible Zumba Fundraiser is set for 11/1/2014 for the 2014-2015 Season, more info to follow. This may be a gym fundraiser and not boosters.

3. New Business

Ø  All Club agreements should be turned in.
Ø  Gym Camp starts July 14th
Ø  Leo orders, backback orders are done through the gym, please see Caleb. (due Aug.1)
Ø  Warm up samples sizes will come in this summer and ordering info will go out at that time.
Ø  One new Child Large team leo is available through boosters $150
Ø  USAG memberships are due July 14th .  
Ø  July Car wash for boosters may be canceled, we will update via email if a date is set.
Ø  July 19th   Game Night Volunteers / Every 3rd Saturday 5:00pm-9:00pm


4. Open Discussion / Questions and Concerns

III. Assignments
Ø  Check gymnast accounts to be sure you are up to date with money due. 
Ø  Stay informed at General Membership Meeting, 2nd Thursday of each month 6:30pm at the gym.
Ø  Check folders and bulletin board at gym for informative handouts.
Ø  Check CE Booster Blog for updates and info, subscribe your email at http://cebooster.blogspot.com/  

 Next Meeting Thursday August 14th 2014 6:30pm





CE Booster Club Monthly Meeting
Date & Time: 6-12-14 6:30pm 
Location: CE Gym
Called by: Elaine Carrier

l. Attendance

II. Agenda Topics

1.      Finances: Treasure Report and Statements in Folders. Final Closing Statements of the 2013-2014 Season.   

2. Old Business:
Ø  Approve last meeting min??
Ø  Paperwork is still pending for club status.
Ø  Congrats to all Xcel gymnast for a job well done at State Competition!!
Ø  Thank you to all those who were able to pitch in at Gym Show! Video and photos are available please contact club secretary for info.
Ø  Thank you to The Carrier Family and all those who participated at the End of Season Pool Party!
Ø  Thank you to Charisse for putting together a slide show, slide show was emailed out.
Ø  Possible Zumba Fundraiser is set for 11/1/2014 for the 2014-2015 Season, more info to follow.

3. New Business

Ø  All Club agreements should be turned in.
Ø  June Car wash may be canceled, we will update via email if a date is set.
Ø  June, 21st  Game Night Volunteers / Every 3rd Saturday 5:00pm-9:00pm


4. Open Discussion / Questions and Concerns

III. Assignments

Ø  Check gymnast accounts to be sure you are up to date with money due. 
Ø  Stay informed at General Membership Meeting, 2nd Thursday of each month 6:30pm at the gym.
Ø  Check folders and bulletin board at gym for informative handouts.
Ø  Check CE Booster Blog for updates and info, subscribe your email at http://cebooster.blogspot.com/  

 Next Meeting Thursday July 10th 2014 6:30pm












General Membership Meeting
Date & Time: 5-8-14 6:30pm 
Location: CE Gym
Called by: Elaine Carrier

l. Attendance

II. Agenda Topics

1.      Finances: Treasure Report and Statements in Folders.  

2. Old Business:
Ø  Approve last meeting min??
Ø  Paperwork is still pending for club status.
Ø  Congrats to all Level 3 gymnast and Coach Nathan for a job well done at State Competition!!
Ø  Thank you,  all Mulch is sold, Charisse reports……
Ø  Membership Information Packets were finalized at the last Board Meeting
Ø  Club Officers were elected at our last Meeting, please welcome Heather Sosebee new to the Board as club secretary, Thank you! Thank you to Jen Groot for stepping into the Meet Coordinator Position. Thank you to Elaine, Jenney and Charisse for serving another year!
Ø  Thank you to all those who were able to pitch in last min. and make Coach Nathan’s Birthday Special, he was very grateful to the entire booster club members.

3. New Business

Ø  Gym Show Volunteer Sign-up is posted at the gym, we need your help. Gym Show is June 2nd, all competitive gymnast and parents are required to attend. Please contact Jenney Perloff  if you have special talents or skills you would like to offer as services.
Ø  End of the Year Banquet will be hosted by Elaine Carrier; a sign up invite along with details will be emailed out. Save the date, Saturday June 7th 4:00-6:0pm
Ø  Competitive Meets, Jen Groot reports
Ø  CE Booster Membership Packets are available and all members should have reviewed, any questions???
Ø  May 17th Game Night Volunteers / Every 3rd Saturday 5:00pm-9:00pm
Ø  Possible Zumba Fundraiser presentation for the 2014-2015 Season

4. Open Discussion / Questions and Concerns

III. Assignments
Ø  Check gymnast accounts to be sure you are up to date with money due. 
Ø  Stay informed at General Membership Meeting, 2nd Thursday of each month 6:30pm at the gym.
Ø  Check folders and bulletin board at gym for informative handouts.
Ø  Check CE Booster Blog for updates and info, subscribe your email at http://cebooster.blogspot.com/  

 Next Meeting Thursday June 12th  2014 6:30pm





Annual Metting Agenda
Date & Time: 4-10-14 6:30pm 
Location: CE Gym
Called by: Elaine Carrier

l. Attendance

II. Agenda Topics

1.      Finances: Treasure Report and Statements in Folders.  

2. Old Business:
Ø  Approve last meeting min??
Ø  Paperwork is still pending for club status.
Ø  Thank you to all those who participated in the Mulch Fundraiser, Charisse reports funds raised……
Ø  Membership Information Packets were finalized at the last Board Meeting

3. New Business

Ø  Gym Show Volunteer Sign-up is posted at the gym, we need your help. Gym Show is June 2nd, all competitive gymnast and parents are required to attend.. Please contact Jenney Perloff  if you have special talents or skills you would like to offer as services.
Ø  End of the Year Banquet will be hosted by Elaine Carrier; a sign up invite along with details will be emailed out. Save the date, Saturday June 7th 4:00-6:0pm
Ø  Competitive Meets, Jen Groot speaks.
Ø  CE Booster Membership Packets distributed  
Ø  Election of club officers will take place. Board officers represent the entire booster club and are required to give their time at club meetings and events as well as mange and perform their duties effectively.  Nominations from the floor. Needed Positions.
Ø  Game Night Volunteers / Every 3rd Saturday 5:00pm-9:00pm

4. Open Discussion / Questions and Concerns

III. Assignments
Ø  Check gymnast accounts to be sure you are up to date with money due. 
Ø  Stay informed at General Membership Meeting, 2nd Thursday of each month 6:30pm at the gym.
Ø  Check folders and bulletin board at gym for informative handouts.
Ø  Check CE Booster Blog for updates and info, subscribe your email at http://cebooster.blogspot.com/  


 Next Meeting Thursday May 8th  2014 6:30pm 


Date & Time: 3-13-14 6:30pm 
Location: CE Gym
Called by: Elaine Carrier

l. Attendance

II. Agenda Topics

1.      Finances: Treasure Report and Statements in Folders, All accounts must be up to date on payments.

2. Old Business
Ø  Approve last meeting min??
Ø  Paperwork is still pending for club status.
Ø  Competitive edge gymnast are doing very well at the meets attended, Please share any feedback from the meets?????  

3. New Business
Ø  Election of club officers will take place at our April meeting. Please notify Jen Groot if you are interested in a position or would like to nominate someone. Board officers represent the entire booster club and are required to give their time at club meetings and events as well as mange and perform their duties effectively. 
Ø  Competitive Meets
Ø  Mulch Fundraiser, all orders should be turned in. Need a total # of volunteers for the delivery weekend.
Ø  Gym Show is June 2nd, all competitive gymnast and parents are required to attend. All parents will be asked to volunteer; sign-up sheets will be posted at the gym. Please contact Jenney Perloff  if you have special talents or skills you would like to offer as services.
Ø  Game Night Volunteers / Every 3rd Saturday 5:00pm-9:00pm

4. Open Discussion / Questions and Concerns

III. Assignments
Ø  Check gymnast accounts to be sure you are up to date with money due. 
Ø  Stay informed at General Membership Meeting, 2nd Thursday of each month 6:30pm at the gym.
Ø  Check folders and bulletin board at gym for informative handouts.
Ø  Check CE Booster Blog for updates and info, subscribe your email at http://cebooster.blogspot.com/  


 Next Meeting Thursday April 10th 2014 6:30pm 
Date & Time: 2-18-14 6:30pm 
Location: CE Gym
Called by: Jenney Perloff

l. Attendance

II. Agenda Topics

1. Finances: Treasure Report and Statements in Folders, Coaches fees, Meet Fees. 
Ø  $150 due to gymnast account for coaches fees, January 31st 2014
Ø  $150 due to gymnast account for coaches fees, February 14th 2014

2. Old Business
Ø  Approve last meeting min??
Ø  Paperwork is still pending for club status.
Ø  Competitive edge is bringing in some awards, any feedback from the meets?????  

3. New Business
Ø  Competitive Meets: Meet Coordinator emails all the information in detail as soon as it is released. Please contact Jessica Redden with any questions.

Ø  Membership Information Packet That is being put in Place by the Board of directors for the upcoming season.

Ø  Booster Coach Fee Policy

Ø  Fundraising:
·        With all the many great ideas for fundraisers it is a group effort so to insure we have the “man-power” please have a group of 5 club members to pursue ideas in fundraising. Feel free to present ideas at the monthly club meetings.   

Ø  Game Night Volunteers / Every 3rd Saturday 5:00pm-9:00pm


4. Open Discussion / Questions and Concerns

III. Assignments
Ø  Check gymnast accounts to be sure you are up to date with money due. 
Ø  Stay informed at General Membership Meeting, 2nd Thursday of each month 6:30pm at the gym.
Ø  Check folders and bulletin board at gym for informative handouts.
Ø  Check CE Booster Blog for updates and info, subscribe your email at http://cebooster.blogspot.com/  

 Next Meeting Thursday March 13th 2014 6:30pm



General Membership Meeting
Date & Time: 1-9-14 6:30pm 
Location: CE Gym
Called by: Elaine Carrier

l. Attendance

II. Agenda Topics

1. Finances: Treasure Report, Coaches fees, Meet Fees. 
Ø  $150 due to gymnast account for coaches fees, January 31st 2014
Ø  $150 due to gymnast account for coaches fees, February 14th 2014

2. Old Business
Ø  Approve last meeting min??
Ø  Paperwork is still pending for club status.
Ø  Team Store will not be set up by Booster please see gym for T-Shirts ect…
Ø  Congratulations for a job well done to our gymnast who competed in Baltimore at “Christmas on the Chesapeake”!!
Ø  Thank you to everyone who could make it to our Christmas Party! The gymnast had lots of fun and there was plenty of food provided by the Families there. If you were unable to make the party we would still like to get your handprint on the wall, please set a time with Jenney to bring the paint in.
3. New Business
Ø  Competitive Meets: Meet Coordinator emails all the information in detail as soon as it is released. Please contact Jessica Redden with any questions.
·         Hugs and Kisses Meet Info is posted to blog or refer to http://hugnkissmeet.com
Ø  Fundraising:
·         Wreath Fundraiser total funds raised $908!! These funds will go toward bringing down the total cost of coaches fees. Thank you to all the families who participated in this group effort, and a big thank you to our Top Seller Jonathan Carrier and family with a total sells of $667.50, please see flyer attached.
·         “Bling Show” January 28th 2014 at the gym 5:00-8:00pm. 25% of the jewelry sells will be donated to the booster club along with prizes and incentives for sells. Please see Information Flyer attached. Bring your friends and family to shop and find something special for Valentine’s Day.
·         With all the many great ideas for fundraisers it is a group effort so to insure we have the “man-power” please have a group of 5 club members to pursue ideas in fundraising. Feel free to present ideas at the monthly club meetings.   
Ø  Blog is up and running, subscribe your email at http://cebooster.blogspot.com/
Ø  Game Night Volunteers / Every 3rd Saturday 5:00pm-9:00pm







4. Key Dates
Ø  January 11th -12th Winter Blast
Ø  January 18th Game Night 5:00-9:00pm
Ø  January 25th -26th Rainbow Classic
Ø  January 31st-Feb.2nd Stafford Royals
Ø  February 7th – 9th Hugs and Kisses
Ø  January 31st / $150 due / 1st instalment coaches fees
Ø  February 14th  /  $150 due /  2nd instalment coaches fees


5. Open Discussion / Questions and Concerns

III. Assignments
Ø  Check gymnast accounts to be sure you are up to date with money due. 
Ø  Stay informed at General Membership Meeting, 2nd Thursday of each month 6:30pm at the gym.
Ø  Check folders and bulletin board at gym for informative handouts.
Ø  Check CE Booster Blog for updates and info.  

 Next Meeting Thursday February 13th2014 6:30pm





General Membership Meeting
Date & Time: 12-12-13 6:30pm 
Location: CE Gym
Called by: Elaine Carrier

l. Attendance

II. Agenda Topics

1. Finances: $8.33 due per gymnast for coaches gifts. Treasure Report, Meet Fees

2. Old Business
Ø  Approve last meeting min??
Ø  Paperwork is still pending for club status.
Ø  Team Photos, FYI done at by a student who did not charge a profit for herself, notice we were charged only for the prints.
Ø  Club accounts have been set up with Bank of Clack County 
Ø  Cornucopia Classic & Survivor Invitational / Great job to all gymnast who competed!
3. New Business
Ø  Competitive Meets: Jessica explains
Ø  Fundraising
Ø  Team Store not up yet / may end up being done by gym and not a fundraiser.
Ø  Christmas Party  / Signupgenius will be sent out for food and drinks
Ø  Blog is up and running, subscribe your email at http://cebooster.blogspot.com/
Ø  Game Night Volunteers / Every 3rd Saturday 5:00pm-9:00pm
4. Key Dates
Ø  December 13,14,15/ Christmas on the Chesapeake/ Levels 3-10 / Baltimore Convention Center, MD
Ø  12/17/13 All Wreath money needs to be turned in.
Ø  Christmas Party 12/21/13 at the Gym (along with December Game Night)
Ø  Traci Lynn Jewelry Fundraiser in January, date and place TBA
Ø  January 18th Game Night 5:00-9:00pm

5. Open Discussion / Questions and Concerns

III. Assignments
Ø  Stay informed at General Membership Meeting, 2nd Thursday of each month 6:30pm at the gym.
Ø  Check folders and bulletin board at gym for informative handouts.
Ø  Check CE Booster Blog for updates and info

 Next Meeting Thursday January 9th 2013 6:30pm



General Membership Meeting

Date & Time: 11-14-13 6:30pm 
Location: CE Gym
Called by: Elaine Carrier

l. Attendance

II. Agenda Topics

1. Finances: Treasure Report, Meet Fees

2. Old Business
Ø  Approve last meeting min
Ø  Club Officers: New Club Secretary Jennifer Groot, Thank You Jen!!
Ø  New Coach Courtney
Ø  Change in Club By-Laws and Articles of Organization :  501 (c) 3 guidelines / Nonprofit Status Approved by membership Vote
Ø  Coach Reimbursement Policy Approved by Membership vote
Ø  Team Photos
3. New Business
Ø  Vote to keep accounts at Bank of Clarke County
Ø  Vote, officers who will be on Club Bank Account: President Elaine Carrier, Vice President Laura Jenney Perloff and Treasure Charisse Woodward.  
Ø  Competitive Meets, Mock Meet : Jessica explains
Ø  Mock Meet all competitive gymnast November 16th at the CE Gym 9:00am-12:00pm
Ø  Fundraising
Ø  Vote on Christmas Party, Coaches Gifts, Gymnast Gifts
Ø  Blog is up and somewhat running, subscribe your email at http://cebooster.blogspot.com/
Ø  December Game Night Volunteers / Every 3rd Saturday 5:00pm-9:00pm
Ø  Vote on Game night proceeds
4. Key Dates
Ø  Mock Meet November 16th
Ø  November 23-24th  / Cornucopia Classic, Harrisburg, PA  / Excel Gold,Level 3-7 / Artistic Sports Academy
Ø  November 23-24th / Survivor Invitational / Boys All Levels / Apollo Gymnastics, Woodbridge,VA
Ø  December 13,14,15/ Christmas on the Chesapeake/ Levels 3-10 / Baltimore Convention Center, MD
5. Open Discussion / Questions and Concerns

III. Assignments
Ø  Stay informed at General Membership Meeting, 2nd Thursday of each month 6:30pm at the gym.
Ø  Check folders and bulletin board at gym for informative handouts.
Ø  Check CE Booster Blog for updates and info

 Next Meeting Thursday December 12th 2013 6:30pm

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